Privacy Policy

Privacy Policy

Last Updated: February 2025

Bolt Exec Limited ("we," "us," or "our") is a global executive search firm headquartered in the United Kingdom. We are committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We collect and process the following types of personal data in the course of our recruitment and executive search activities:

1.1 Candidate Information

  • Name, address, phone number, and email address

  • Employment history, qualifications, and education details

  • CVs, resumes, and cover letters

  • Salary and compensation details

  • References and feedback from previous employers

  • Right-to-work documentation and other compliance data

  • Publicly available professional information (e.g., LinkedIn, company websites)

  • Interview notes and assessment results

1.2 Sensitive Personal Data

Where required by law or with your explicit consent, we may collect and process sensitive personal data, including but not limited to:

  • Racial or ethnic origin

  • Health information (e.g., disabilities requiring workplace accommodations)

  • Criminal record checks (where legally permitted and necessary for the role)

  • Biometric data (where relevant for identity verification)

We will ensure that any sensitive personal data collected is handled with the highest level of security and confidentiality in compliance with data protection regulations.

1.3 Client and Business Contact Information

  • Name, company details, job title, and contact information

  • Communication records and service preferences

  • Billing and payment details (where applicable)

1.4 Website and Cookie Data

When you visit our website, we may collect:

  • IP address, browser type, and operating system

  • Pages visited and time spent on our website

  • Cookies and tracking technologies (see Section 7: Cookies Policy)

2. How We Collect Your Data

We collect personal data through various means, including:

  • Directly from you during the recruitment process, including applications, interviews, and communication with our consultants.

  • Third parties such as LinkedIn, job boards, and publicly available professional sources.

  • Reference checking with prior consent from candidates.

  • Mutual contacts who believe we are suited to assisting in a job search or filling a vacancy.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To provide recruitment and executive search services

  • To assess your suitability for job opportunities

  • To communicate with you regarding job openings, applications, and hiring processes

  • To maintain client relationships and deliver our services effectively

  • To improve our website and services through analytics and feedback

  • To comply with legal and regulatory obligations

4. Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Legitimate Interests: To provide our recruitment services and match candidates with suitable roles

  • Contractual Necessity: To fulfil agreements with clients and candidates

  • Consent: Where required, we will seek explicit consent for processing certain data

  • Legal Compliance: To meet regulatory and legal requirements

5. How We Share Your Data

We do not sell your personal data. However, we may share your information with:

  • Potential employers or clients for recruitment purposes

  • Third-party service providers (e.g., IT support, cloud hosting, background check agencies)

  • Legal or regulatory authorities when required by law

  • International Data Transfers: As a global executive search firm, we may transfer your personal data outside the UK and the European Economic Area (EEA). Where we do so, we will ensure appropriate safeguards are in place, such as standard contractual clauses or other legally recognized transfer mechanisms, to protect your data in accordance with applicable laws.

6. Data Security and Retention

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. We retain personal data only for as long as necessary for recruitment and business purposes, or as required by law.

7. Cookies Policy

Our website uses cookies to enhance user experience and analyse website traffic. Cookies are small text files stored on your device when you visit our site.

7.1 Types of Cookies We Use

  • Essential Cookies: Required for website functionality (e.g., session management)

  • Analytics Cookies: Used to track website traffic and performance

  • Preference Cookies: Store user settings and preferences

7.2 Managing Cookies

You can manage or disable cookies via your browser settings. However, disabling essential cookies may affect website functionality.

8. Automated Decision-Making

We do not use automated decision-making or profiling in our recruitment process. Every stage of our recruitment activities involves human input, ensuring that all decisions related to candidate suitability, interviews, and hiring are made by experienced professionals.

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data

  • Request correction or deletion of your data

  • Object to or restrict data processing

  • Withdraw consent (where applicable)

  • Request data portability

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO)

To exercise your rights, please contact us at: info@boltexec.com including ‘Data Protection’ in the subject line. 

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated date.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact:

Bolt Exec Limited
Email: info@boltexec.com
Phone: 0208 050 0775

By using our services or visiting our website, you agree to the terms of this Privacy Policy.